Big Bite: AI Gemini Prompts & Cheat Sheet—Save Time in Gmail Like a Pro

A quick guide to the best prompts for clarity, replies, and stress-free emails

Prompt: for you to try

“Provide a powerful cited proven unused list of the most impactful prompts used for Google Gemini that promote productivity to hack through getting clarity, staying organized and action items from my Gmail.”

Why?

Google Gemini, particularly within Gmail and Google Workspace, is a powerful tool for boosting productivity by helping you get clarity, stay organized, and identify action items. The key to effective prompting is being clear, specific, and providing context.

Here's a breakdown of common prompts, categorized for clarity, organization, and action items from your Gmail starting with the how to begin:

What you need

• Gemini (Google Workspace)

• Gmail

The How - Getting Clarity with Gemini AI in Gmail 📧✨

(Summarization & Understanding)

For this example, we'll be using the paid version of Gemini in our Gmail. Note that Microsoft Copilot and Outlook has a similar experience, so does other platforms, some include integrations with 3rd party apps for the same experience. →Outlook Here

Step 1: Open Your Gmail to Summarize

1. Login and open your Gmail

2. Go to your Inbox or select a Label

3. Choose an email—that is long

4. Click to open

Step 2: What is this email about?

1. Once the email is open

2. Look for the Gemini ✨ icon on the top right corner

3. You will get some suggestions: "See what Gemini can do"

   • Summarize this email—in more detail

   • What can Gemini do—in Gmail

   • List action items—from this email

   • Gems—common template driven actions

4. Tap or click on "Summarize this email"

5. Poof! ✨ Gemini will instantly give you a short summary of the entire conversation

6. You can enter additional prompts for refinement

Step 3: Draft Replies with "Refine draft"

1. Once you've reviewed the summary, time to reply → following this prompt or a more related message to your email

2. Prompt:

   • "Help me reply to this email, listing my 3 concerns on getting started"

3. Review the reply suggestion—enter more refinement prompts if needed

4. To the bottom of the reply suggestion → select Insert

5. This will insert the message into a reply response for you to further edit → make adjustments → Send

Step 4: Find Key Info 🔍

1. Click on your Inbox or labeled folder

2. Find email Using Gemini with prompt vs the Google Search Bar feature in the top middle. By using this prompt:

   1. Prompt:

      • "Show me messages that came in around DATE in the LOCATION" … "..from X"

      • Example: "Show me messages that came in around on JUNE 27th 2025 in the LinkedIn label"

That's it! 🎉

You're now ready to tackle your inbox like a pro with AI Gemini assistance!